Purpose & Scope

• This policy covers all Institute activities and processes in which personal data is used, whether in
electronic or hard copy form.
• This policy applies to all members of the Institute including staff, students and others acting for,
or on behalf of, the Institute or who are otherwise given access to the Institute’s information
infrastructure.
• This policy takes precedence over any other Institute policy on matters relating to data
protection.

Definitions

The following terms are defined in data protection legislation:
• Personal data – any information relating to an identifiable person who can be directly or indirectly
identified, in particular by reference to an identifier (e.g. name, identification number, location data or
online identifier).
• Special category personal data – the following types of personal data (specified in data protection
legislation) which are particularly sensitive and private in nature, and therefore more likely to cause
distress and damage if compromised:
o Racial or ethnic origin
o Political opinions
o Religious or philosophical beliefs
o Trade union membership
o Health related conditions (physical or mental health)
o sexual orientation
o Commission or alleged commission of any criminal offence
• to provide adequate resources for its implementation;
•Determine risks and opportunities related to its environmental aspects and compliance obligations;
•Minimize waste and emissions to the lowest practicable level;
•To take all preventative and protective measures for COVID-19
We recognise that we have;
• a duty to co-operate and work with other employers and their employees, when their employees
come onto our premises or sites to do work for us, to ensure the health and safety of everyone at work.
To help achieve our objectives and ensure our employees recognise their duties under health and safety
legislation whilst at work, we will also inform them of their duty to take reasonable care for themselves
and for others who might be affected by their activities We have allocated responsibilities and detailed
arrangements to support this policy.

RESPONSIBILITIES

Everyone involved in the management of our business has their duties and responsibilities clearly
defined. This is to ensure our Health and Safety General Policy is properly taken into account when
designing and implementing systems and procedures.
In preparing this policy and our health and safety procedures and arrangements we have taken account
out of the requirement for employees to take reasonable care for their own health and safety and to
co-operate with their employer in managing health and safety risk.

Commitment

I and all the members of the Institute are committed to this Policy and to the implementation and
maintenance of the highest standards of health, safety and welfare across the Institute. We expect
every member of the Institute to share this commitment and to work together to achieve it.